Comprehensive invoice template for catering services at events and functions with per-guest pricing, equipment rentals, and deposit tracking
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Canapés on Arrival (120 guests) | 1 | £480.00 | £480.00 |
| Starter - Smoked Salmon Terrine | 120 | £8.50 | £1020.00 |
| Main - Slow Roast Beef Fillet | 120 | £24.00 | £2880.00 |
| Dessert - Lemon Posset | 120 | £6.50 | £780.00 |
| Service Staff (4 servers x 6 hours) | 24 | £15.00 | £360.00 |
| Equipment Hire (Tables, Chairs, Linen) | 1 | £450.00 | £450.00 |
Customize your Catering Event Invoice Template with essential and optional fields to match your business needs.
These fields must be filled in for a complete, professional invoice.
Unique invoice identifier
Date the invoice was issued
Payment due date
Name of your hospitality business
Your business address
Your business email address
Name of the client or guest
Client address
Services and charges
Total before tax
Final amount due
Additional fields you can include based on your specific business requirements.
Your business phone number
VAT registration number
VAT/tax amount
Client email address
Date of catered event
Venue where catering service was provided
Total number of guests served
Type of menu served
Deposit amount already paid
Remaining balance after deposit
Payment terms and conditions
Any additional notes or instructions
Important compliance requirements for hospitality & food service
Display Food Hygiene Rating (FHRS) and maintain proper food safety procedures for off-site catering.
Clearly state deposit amount (typically 25-50%) and payment schedule to protect business cash flow.
Maintain public and product liability insurance for catering events at external venues.
Specify deadline for final guest count confirmation (typically 7-14 days before event).
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Key advantages of using our free invoice template generator for Restaurants & Food Services professionals.
Professional invoicing for wedding catering, corporate events, gala dinners, and private function catering services
Transparent cost-per-guest breakdown for 3-course meals, buffets, and canape receptions simplifies event budgeting
25-50% deposit tracking with balance due calculation secures bookings and manages catering business cash flow
Separate line items for food packages, waiting staff, bartenders, equipment hire, and event coordination fees
Event date, time, venue location, and setup requirements for clear delivery logistics and timeline planning
PAX (person) tracking with guaranteed minimum numbers supports accurate food prep and last-minute menu adjustments
Detailed menu type (Silver, Gold, Platinum packages) specification for client records and repeat booking quotes
Multi-stage payment schedule (deposit, interim payment, final balance) improves working capital for caterers
Premium invoice appearance suitable for £5,000-£50,000+ wedding and corporate hospitality contracts
Flexible billing for wedding breakfasts, evening receptions, business conferences, product launches, and Christmas parties
Built-in 7-14 day final guest count deadline references protect against last-minute cancellations and food waste
Pre-formatted template handles multi-course menus, dietary requirements, drinks packages, and rental equipment billing
Transparent itemized pricing with no hidden fees increases booking conversion and reduces contract disputes
What Restaurants & Food Services businesses use our professional invoice templates. Are you one of them?
Wedding caterer invoicing bride and groom for reception catering
Corporate caterer billing company for conference lunch and breaks
Private party caterer invoicing birthday or anniversary celebration
Funeral caterer billing for wake reception catering
Holiday party caterer invoicing office Christmas party
Gala dinner caterer billing charity or awards event
Festival caterer invoicing for outdoor food service
Cocktail reception caterer billing for networking event
Buffet caterer invoicing for large-scale self-service event
Mobile caterer billing for outdoor wedding or garden party
Hotel caterer invoicing banquet service for corporate event
Restaurant caterer billing off-site catering service
BBQ caterer invoicing summer party or company picnic
Kosher/Halal caterer billing for religious event catering
Vegan caterer invoicing for plant-based event service