Comprehensive invoice template for virtual assistant services including administrative support, email management, scheduling, data entry, and business support tasks
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Email management and correspondence (12 hours) | 12 | £25.00 | £300.00 |
| Calendar scheduling and coordination (8 hours) | 8 | £25.00 | £200.00 |
| Data entry and spreadsheet management (10 hours) | 10 | £22.00 | £220.00 |
| Social media post scheduling (5 hours) | 5 | £28.00 | £140.00 |
| Research and report compilation (6 hours) | 6 | £30.00 | £180.00 |
Customize your Virtual Assistant Invoice Template with essential and optional fields to match your business needs.
These fields must be filled in for a complete, professional invoice.
Unique invoice identifier
Date the invoice was issued
Payment due date
Name of your professional services business
Your business address
Your business email address
Name of the client
Client address
Billing period for recurring services
Services and charges
Total before tax
Final amount due
Additional fields you can include based on your specific business requirements.
Your business phone number
Company registration number
VAT registration number
Client email address
VAT/tax amount
Name of your bank
Bank account number
Bank sort code
Payment terms and conditions
Any additional notes or instructions
Important compliance requirements for professional services
Clearly state hourly rate and total hours worked for each task category.
Itemize different types of tasks performed (email, scheduling, data entry, etc.) for clarity.
Reference time tracking software or method used for accurate billing.
Specify if billing is retainer-based monthly or hourly ad-hoc work.
Reference confidentiality agreement for handling sensitive client data.
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Key advantages of using our free invoice template generator for Virtual Assistant Services professionals.
Professional invoicing for remote admin, executive assistance, social media management, and online business support
Monthly billing cycle documentation (January 2024, Q1 2024) for ongoing VA packages and recurring service agreements
Itemized task breakdown (12 hours email, 8 hours scheduling) proves ROI and justifies monthly retainer investment
Separate pricing for general admin (£20-£25/hr), social media (£25-£30/hr), and specialist tasks like bookkeeping (£30-£40/hr)
Detailed hour logging per task category builds client confidence and reduces billing disputes for hourly VA work
Supports pay-as-you-go hourly billing and discounted monthly retainer packages (20 hours, 40 hours, 80 hours)
Premium invoice format appeals to solopreneurs, SMEs, busy executives, and corporate clients outsourcing admin
Proper 20% VAT calculation for VAs registered over £90,000 turnover threshold meets HMRC self-employment requirements
Clear net-30 terms with optional early payment discounts (5% off) or retainer prepayment bonuses improve cash flow
Notes section totals hours worked, highlights completed projects, and outlines upcoming month priorities
Easy customization for email management, calendar coordination, data entry, customer service, travel booking, and CRM updates
Professional itemized format reduces invoice queries and accelerates payment processing from busy business owners
Clear display of ad-hoc hourly rates vs. discounted retainer pricing encourages clients to commit to monthly packages
What Virtual Assistant Services businesses use our professional invoice templates. Are you one of them?
Virtual assistant billing monthly retainer services for small business
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