Standard invoice template for hotel accommodation with room charges, amenities, and incidental expenses
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deluxe Double Room - Night 1 (15 Oct) | 1 | £180.00 | £180.00 |
| Deluxe Double Room - Night 2 (16 Oct) | 1 | £180.00 | £180.00 |
| Deluxe Double Room - Night 3 (17 Oct) | 1 | £180.00 | £180.00 |
| Breakfast (2 guests x 3 days) | 6 | £15.00 | £90.00 |
| Parking (3 days) | 3 | £20.00 | £60.00 |
| Mini Bar Charges | 1 | £35.00 | £35.00 |
Customize your Hotel Room Invoice Template with essential and optional fields to match your business needs.
These fields must be filled in for a complete, professional invoice.
Unique invoice identifier
Date the invoice was issued
Name of your hospitality business
Your business address
Your business email address
Name of the client or guest
Services and charges
Total before tax
Final amount due
Additional fields you can include based on your specific business requirements.
Your business phone number
VAT registration number
VAT/tax amount
Unique booking reference number
Guest check-in date
Guest check-out date
Room number occupied
Type of room booked
Total nights stayed
Payment terms and conditions
Any additional notes or instructions
Important compliance requirements for hospitality & food service
Hotel accommodation is standard rated at 20% VAT in the UK. Clearly show VAT breakdown on invoices.
Separate room charges from extras (meals, parking, mini bar, etc.) for transparency and guest clarity.
Ensure secure handling of payment card data and compliance with PCI DSS standards.
Comply with GDPR for storing and processing guest personal information and booking details.
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Key advantages of using our free invoice template generator for Accommodation Services professionals.
Professional invoicing for room bookings, suite upgrades, and extended guest stays with dynamic pricing support
Clear breakdown of room charges, breakfast, room service, mini bar, and ancillary services for transparency
PMS booking number tracking connects reservations to billing, reducing front desk reconciliation errors
Check-in and check-out dates with number of nights calculation ensures accurate room rate billing
Room number and type (Standard, Deluxe, Executive, Suite) specification for housekeeping and revenue reporting
Automatic calculation of total room charges based on nights stayed and seasonal rack rates
Proper 20% VAT on accommodation services and 0% VAT on certain long-stay arrangements per HMRC hospitality rules
Separate billing for parking, spa treatments, conference rooms, laundry, and in-room dining maximizes RevPAR
Premium invoice format reflects 4-star and 5-star hospitality excellence, enhancing guest experience
Built-in thank you notes and loyalty program references encourage repeat bookings and positive reviews
Supports credit card pre-authorization, direct billing, corporate accounts, and OTA commission tracking
Pre-formatted template speeds up check-out process during peak morning departure times
Compatible format with Opera, Mews, Cloudbeds, and other property management systems for seamless data export
What Accommodation Services businesses use our professional invoice templates. Are you one of them?
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