Professional invoice template for Airbnb hosts and holiday let providers with nightly rates, cleaning fees, and deposit tracking
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Accommodation (7 nights @ £150/night) | 7 | £150.00 | £1050.00 |
| Cleaning fee | 1 | £50.00 | £50.00 |
| Linen and towels | 1 | £25.00 | £25.00 |
Customize your Airbnb/Holiday Let Invoice Template with essential and optional fields to match your business needs.
These fields must be filled in for a complete, professional invoice.
Unique invoice identifier
Date the invoice was issued
Your property name or listing title
Property location
Property owner/host name
Your billing address
Contact email
Guest name
Guest check-in date
Guest check-out date
Total nights stayed
Services and charges
Final amount due
Additional fields you can include based on your specific business requirements.
VAT registration number
Total number of guests
Unique booking reference number
Booking platform reference
Rate per night
One-time cleaning charge
Airbnb or platform fee
Local tourism tax (if applicable)
Refundable deposit amount
Security deposit returned
Check-in time
Check-out time
How guest paid
Cancellation terms
Any additional notes or instructions
Important compliance requirements for hospitality & food service
Holiday lets in UK are usually VAT exempt unless providing additional services (meals, entertainment, etc.).
Some UK local authorities charge tourism tax. Check local regulations and collect where required.
Ensure gas/electrical safety certificates, smoke alarms, carbon monoxide detectors, and fire safety equipment comply with UK law.
Check if your local authority requires a holiday let license or planning permission for short-term rentals.
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Key advantages of using our free invoice template generator for Accommodation Services professionals.
Professional invoicing for short-term rentals, holiday lets, and vacation rental property owners on multiple platforms
Clear itemization of nightly rates, cleaning fees, service charges, linen costs, and damage waiver fees
Airbnb booking code, Vrbo confirmation, Booking.com reference tracking for seamless reservation management
Automated deposit tracking with refund documentation protects hosts and provides guest transparency
Property address, guest details, and occupancy tracking meets UK Tourism Alliance and local authority requirements
Check-in time (3pm), check-out time (11am) specification reduces guest confusion and property turnaround delays
Built-in flexible, moderate, or strict cancellation terms safeguard host revenue during booking changes
Separate tracking for Airbnb payout, direct booking bank transfer, and instant book payments simplifies accounting
Proper zero-rated VAT handling for UK holiday accommodation under HMRC Short-Term Letting rules
Number of guests tracking for insurance compliance, local council licensing, and dynamic pricing strategies
Automated visitor levy, tourism tax, and bed tax calculation for Edinburgh, Manchester, and Wales compliance
Premium invoice format enhances professional image, supporting 5-star reviews and Airbnb Plus applications
Easy customization for cottages, apartments, glamping pods, and entire home rentals with variable pricing models
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