Invoice template for online personal training, virtual fitness classes, and remote workout programs
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly training package (12 live virtual sessions, 50 minutes each) | 1 | £480.00 | £480.00 |
| Personalized meal plan and nutrition guidance | 1 | £80.00 | £80.00 |
| Progress tracking app access with workout library | 1 | £20.00 | £20.00 |
Customize your Virtual Fitness Training Invoice Template with essential and optional fields to match your business needs.
These fields must be filled in for a complete, professional invoice.
Unique invoice identifier
Date the invoice was issued
Payment due date
Name of your health/wellness practice
Your business address
Your business email address
Name of the client receiving services
Billing period for recurring services or packages
Services and charges
Total before tax
Final amount due
Additional fields you can include based on your specific business requirements.
Your business phone number
Details about session packages or remaining sessions
Company registration number
VAT registration number
Client address
Client email address
VAT/tax amount (many healthcare services are VAT-exempt)
Name of your bank
Bank account number
Bank sort code
Payment terms and conditions
Any additional notes or instructions
Important compliance requirements for health & wellness
Reference professional indemnity and liability insurance to demonstrate client safety protections and professional standards.
Include relevant fitness certifications (NASM, ACE, ACSM, ISSA, etc.) to establish professional credentials and expertise.
Specify number of sessions included in package and any expiration dates to manage client expectations.
Outline session cancellation policy and rescheduling procedures to protect trainer time and revenue.
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Key advantages of using our free invoice template generator for Fitness & Training professionals.
Streamlined invoicing for online personal training, video coaching sessions, and app-based workout programs
Clear 4-week, 8-week, and 12-week program structure increases client commitment and upfront revenue
Separate line items for PT sessions, custom meal plans, macro coaching, and fitness app subscriptions
Professional invoice format reflects dedication to client transformation and fitness goals
Displays NASM, ACE, ISSA, ACSM qualifications, establishing expertise and justifying premium rates
Accommodates HIIT training, strength coaching, yoga instruction, cardio programs, and hybrid fitness billing
Built-in package tracking motivates clients by showing completed sessions and remaining workouts
Supports pay-per-session, monthly recurring packages, and quarterly fitness program billing
Clear payment terms and upfront package pricing reduce late payments and improve revenue predictability
Pre-formatted template reduces admin work, allowing trainers to spend more time coaching and programming
Polished appearance appeals to committed fitness clients willing to invest in serious results
Supports small group training, bootcamp classes, and online group coaching program invoicing
Itemized fitness income tracking simplifies self-employment taxes and quarterly estimated payments
What Fitness & Training businesses use our professional invoice templates. Are you one of them?
Virtual personal trainer billing client for monthly training package
Online fitness coach invoicing for customized workout program
Yoga instructor billing for virtual yoga class subscription
Strength coach invoicing for specialized powerlifting program
HIIT instructor billing for high-intensity virtual training sessions
Nutrition coach invoicing for combined fitness and meal planning services
Sports performance coach billing athlete for sport-specific training
Senior fitness specialist invoicing for age-appropriate exercise program
Postnatal trainer billing new mother for postpartum fitness recovery
Group fitness instructor invoicing participants for virtual bootcamp
Marathon coach billing runner for race preparation training program
Corporate wellness trainer invoicing company for employee fitness classes
Rehabilitation specialist billing for post-injury fitness recovery program
Weight loss coach invoicing for comprehensive transformation package
CrossFit trainer billing for virtual WOD coaching and programming